PRINTITRESELLER.UK 45 Zero trust access remains at the foundation of any security infrastructure we provide, and that counts for users, hardware, and software integrations too. Continuous monitoring of security platforms ensures their reliability. We give customers full visibility and choice – showing how cloud print workflows can be secured, governed and audited just like any other critical service. Setting up audit logs provides our customers with comprehensive records of every print job, scanned file, scan location, user access, and administrative action. These logs are structured to support regulatory compliance, offering a detailed trail that meets the requirements of any particular industry or internal policies. Similarly, we can provide granular access controls, set retention policies and generate reports that align with specific regulations or other global guidelines. The flexibility we provide ensures that the cloud print infrastructure adapts to the client’s legal practices and internal security preferences, providing peace of mind while maintaining operational efficiency. Peter Shackleton: Security has to be considered from the outset of any cloud print deployment. Keeping a physical print server onsite still brings security considerations because that infrastructure needs to be maintained and kept up to date. Cloud print management can reduce reliance on onsite servers and make administration easier to manage centrally, including keeping software and drivers up to date. Protecting the document itself is just as important. Brother devices offer security features that help control access to sensitive information, while secure print release means a document is only printed when an authorised user is ready to collect it. Customers also need to understand how their data will be stored and handled. Partners have an important role in establishing a customer’s data security and compliance requirements early in the conversation, then considering how a cloud print solution will fit with their existing systems. Taking that approach helps customers make an informed decision about the right set-up for their organisation. Leigh Jolly, Deployment, Data and Information Security Lead, Konica Minolta: Security, reliability and data sovereignty are central to every cloud print and document infrastructure discussion. Our cloud solutions are positioned to partners as governed, resilient products to strengthen security and control, rather than simply replacing on premise infrastructure. Cloud print and document infrastructure protects users, devices, documents and services through a layered set of controls. This includes secure release printing, encryption in transit and at rest, audit logging, and integration with existing identity and access management platforms, such as Microsoft Entra ID. Moving print services to the cloud can reduce the attack surface associated with fragmented legacy print infrastructure, strengthen security controls and limit opportunities for threat actors to move across the organisation. This also reduces the operational burden for end-user clients of securing and maintaining local print servers, enabling busy IT and security teams to redirect their time and expertise, while maintaining strong control over print activity. Cloud print solutions reduce dependency on local print servers and improve service resilience through high-availability cloud architecture, centralised management, proactive monitoring and automated updates. Built-in resilience measures such as redundancy, service health monitoring and defined incident response processes help clients maintain print continuity. Data sovereignty is addressed through clear governance around where data is stored, processed and transmitted. This includes confirming hosting regions, data residency options, retention policies, access controls, supplier obligations and contractual commitments. We work closely with partners to define the right architecture for clients, offering UK and EU data residency options. The clients’ risk profile, regulatory obligations and operational needs should be assessed, then a solution can be designed to balance security, usability, resilience and compliance. This ensures that clients can modernise their print and document infrastructure while maintaining organisational controls. Stuart Miller: As print environments become more connected and cloud-enabled, maintaining visibility over devices, users and data becomes increasingly important. With 67% of businesses reporting at least one print-related data loss in the past year, security needs to be considered as part of the wider IT environment. This requires a layered approach to protecting devices, documents, networks and cloud services, built around principles such as secure by design and zero trust. Crucially, organisations need visibility across their IT estate to understand their overall security posture and ensure threats can be identified and contained quickly. Reliability is equally important, particularly as organisations become more dependent on cloudbased print infrastructure. At Canon, solutions such as uniFLOW Online and imageFORCE are designed to support this approach. www.futera.co.uk www.xerox.co.uk www.xeretec.co.uk www.carbon-group.co.uk www.kyoceradocumentsolutions.co.uk www.develop-uk.co.uk www.papercut.com www.wdslimited.com www.copyboxdocumentsystems.co.uk www.myq-solution.com www.commercebusinesssystems.co.uk www.key-digital.co.uk www.brother.co.uk www.konicaminolta.co.uk www.canon.co.uk VOX POP Andy Johnson Stuart Miller Leigh Jolly
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